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Text Snippet![]() Scenario You have some text in a Word document that you’d like to repeat later in that document. You don’t want to write it twice (or more), and you’d rather not copy/paste it from the other location as that means that you’ll have to remember to maintain it in both places if there are changes. If another author takes over the document, they may not know that they have to update this text in two or more places if there are changes, either. Of course, it would be nice if you could use a tool designed to deal with this sort of single sourcing (such as ), but you’re stuck with Word. Solution Bookmarks! You assign a bookmark to the text you want to re-use, then insert a cross-reference to the bookmark text. ![]() Whenever you change the original text, you only need to update the fields in the document for the changes to apply to the second (or third) instance of that text. Here’s how: • Select the block of text you want to repeat later in the document. This text can be a phrase, one or more paragraphs, a bulleted list, a table, etc. • Insert a bookmark for the selected text (Word 2007 and later: Insert tab > Bookmark). •, click Add, then click OK. • Go to the place in the document where you want to re-use the selected text. • Insert a cross-reference (Word 2007 and later: References tab > Cross-reference). • Select Bookmark as the Reference Type, and Bookmark Text as the Insert option. • Select the bookmark name you added in Step 3, then click Insert. Mac How To Add Memorized Text Snippet For Use In Mailchimp• Whenever you change any text in the original list, just click inside the other list, then press F9 to update it (or Ctrl+A then F9 to update ALL fields in the document). Mac How To Add Memorized Text Snippet For Use In Mail MergeSo she needed to break the link between the original PPE list and the one in the procedure. To break the link: • Select the field that contains the re-used text. • Press Ctrl+Shift+F9. [Links last checked January 2011]. Hi Michael There are some Word Options settings that *might* do what you want. In Word 2010 (and likely 2007), try these: * File > Options > Display panel > Printing Options section > Update fields before printing * File > Options > Display panel > Printing Options section > Update linked data before printing * File > Options > Advanced panel > General section: Update automatic links at open.
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